Community council meeting agenda 04/15/2012

Here are some of the items we'll talk about at the next meeting.

Please read recent discussions at  http://groups.google.com/group/freegeekchicago-talk. Once you're there, join the group. And once you've joined the group, join the conversation! Please feel free to add to any of the discussions, or start a new one.

The agenda for the previous meeting is at  http://groups.google.com/group/freegeekchicago-talk/browse_thread/thread/f8924135eba58147 The notes for the previous meeting are at  http://groups.google.com/group/freegeekchicago-talk/browse_thread/thread/34c5b63209307fe3 The short version of this agenda is at http://codex.freegeekchicago.org/wiki/MeetingAgenda/2012-04-01-short

About CC meetings (standing item - Janet)

A Community Council meeting is one of the best ways for people to learn about and participate in our organization.

We want everyone to have a voice. At the same time, we don't want discussions to become unfocused or endless. So we try to follow some guidelines:

• All meetings should be about an hour in length.
• The agenda should be a 1-2 page bulleted list with a person assigned to report on each topic.
• We go through brief announcements and short reports from staff and project leaders in the first 20-30 minutes of the meeting. The rest of the meeting can be reserved for added agenda items and special presentations.
• Each meeting will have a note-taker, an MC, and a facilitator. The MC runs the meeting, the note-taker takes notes, and the facilitator keeps order.
• Everyone has a voice: the facilitator and participants should work to ensure all volunteers get an opportunity to participate and share their questions, feedback, and good ideas.
• There is a 10-minute time limit to all topic discussions. If there is no solution after 10 minutes, we poll the room to decide whether to discuss the item further or table it until the next meeting.
• Everyone is strongly encouraged to sign up for FGC's email discussion list at  https://groups.google.com/group/freegeekchicago-talk.

Introduce yourself (standing item - Janet)

• (Who's taking the minutes?)

(Everybody, say your name)

• (Who are the eligible voters?)

Add agenda items (standing item - Janet)

(Besides the things later in the agenda, what else should we talk about?)

• ...
• ...

Announcements (standing item - Janet)

(Any announcements that don't require action or discussion can go here.)

• Attention! We need more donations (especially of laptops),

• Reminder: FreeGeek Chicago will have a table at the Logan Square Market on July 22nd.

• Retreat: May 5th, 10am-4pm at Bucktown Public Library(?).

• It's still time to review Constitution 2.0 for making changes and adding comments.

• On May 4th from 1 to 3pm, Columbia College Radio (WCRX, 88.1 FM) will do a piece about community technology organizations in Chicago. They want to interview somebody from FreeGeek for 15 minutes. Who will step up?

• Let's welcome Roshani S. to Freegeek's Social Media Team by sending her your media tips, blogs and general info.to:  http://groups.google.com/group/freegeekchicago-talk

Reports (standing items)

staff meeting recap (Alex)

• Basically covered in body of the agenda.

money report (Aaron)

• Presently $5,815 is banked. After Rent is paid, also, James & Aaron's salaries, $5,000 is predicted. $1,311 was made in sales over the last two weeks.

laptop report (Aaron/James)

• ...

education team report (Susan)

• ...

web report (Dave/Alex)

• ...

video report (??)

• ...

space report (James)

• ...

Follow-ups (standing item)

(These are reports on action items from previous agendas.)

• ...

• ...

• ...

Constitutional questions (standing item - DavE)

...

First old item (old item - who?)

...

Second old item (old item - who?)

...

... (old item - who?)

...

Last old item (old item - who?)

...

First new item (new item - who?)

...

Second new item (new item - who?)

...

... (new item - who?)

...

Last new item (new item - who?)

...

Added agenda items (standing item)

(Don't forget the items that were added at the beginning of the meeting.)

• ...

• ...

• ...

Date of next meeting (standing item - Janet)

(usually in 2 weeks)

Shout-outs (standing item - Janet & company)

("What's Good" and "Damn the Man")

HOWTO write agendas

http://codex.freegeekchicago.org/wiki/MeetingAgenda/HowTo

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