Meeting notes: 2009-08-12

Staffing recruits

Taylor: We need to recruit people, get people all hands on deck.

Dave: Pulling back is off the radar for me.

Who is the core, active staff right now?

• Dave Newcum
• Taylor Hales
• Dave Eads
• Howard Fosdick

Taylor: What is the path to being a staff person now?

• Is it an invitation?
• Is it filling a set of requirements?

Newcum: Is there a way to get more people in to help instruct the volunteers, etc?

Eads: How do we decide on any governance proposal?

Taylor + Eads: Let's decide on this proposal at a meeting, preferably one that meets after FGC some Sunday.

Financial report: David Eads

We have about $90 in the bank.

Depositing $520 later this week.

Donor report back: All staff

Newcum

Homework is late!

Taylor

• Called North Shore Country Day (a school).
• Called Dad re: UIC,
• Called Whole Foods.
• Emailed Patagonia.
• Called someone from CPS.

Eads

• North Park University
• University of Chicago
• Set up page on wiki to track!

First Friday report: Taylor

Dave N, Taylor, and Howard showed up, and 9 volunteers showed up.

Build tracking / reserving a computer

Taylor: Should we allow people to put a note on their build sheet that says "personal project, don't touch", etc.

Newcum: Do you build your computer after or before the 24 hours is up?

Taylor: There's a ton to build right now.

Newcum: Is it that components aren't tested?

Taylor: Motherboards, mainly.

Taylor: Ultimately, people shouldn't reserve systems for build.

Newcum: Could we have Friday and Sunday shelves?

Taylor: It is reasonable for people to reserve the system they'll take home. Maybe we can hold a system for two weeks.

Eads: I'd add that we need to make it clear that there's no presumption you get to work on a single system or a system of their choosing.

Agreed policy

• Earned system must be built after 24 hours of service.
• While in the program volunteers have no right to reserve or claim any piece of hardware.
• Staff will explain this policy explicitly during orientation.
• Volunteers who have completed 24 hours may reserve a machine for up to two weeks to be built.

Proposed: Cheap volunteer upgrade

Taylor proposes, during the transition from PIII to P4, to have some kind of discount for volunteers.

Eads proposes: A minimum and maximum spec.

Next step: Taylor will make formal proposal at next meeting.

Proposal: Rip off Windows license stickers from systems

All agreed.

Space organization

Taylor: Build all the systems that are laying around.

Taylor: Doing recycling piecemeal -- volunteers could load out a van or truck on Fridays.

Data destruction and drive wiping on laptops

Nothing needs to be said, we need to do it.

Upcoming schedule

• Next staff meeting: Sunday the 30th, special governance edition

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